Booking conditions

 

CONDITIONS OF HIRING CHURCH PREMISES

Payments can be made by: Direct debit, Direct bank payment, Cheque or Cash.

  • The Treasurer will issue a receipt which can be sent via email or post.
  • The Church Elders reserve the right to cancel, re-arrange or change booking arrangements at reasonable notice to suit specific Church requirements.
  • In case of emergency, please ensure that one member of your group has a mobile phone.
  • Please do not expect to have access to your hall before your allocated time as there may be another group in there before you.
  • Please vacate the halls promptly if another group is following you.
  • The white entry door shall be kept locked at all times and only unlocked to allow people to enter or leave the building at the start or end of a session.
  • If you are the last person to vacate the premises, please ensure all entry points are locked.
  • Smoking is not allowed on Church premises.
  • Church premises shall be left in order as found; all chairs and tables to be returned to original places.
  • The hirers or users shall be held responsible for making good any damage to Church premises, furniture, equipment or material.
  • The hirers shall be held responsible for any claims for personal injury except where this is due to negligence by the Church.
  • For any public entertainment the organiser shall be responsible for the prevention of overcrowding such as to endanger public safety, and keeping clear all gangways, passages and exits.
  • If any portable electrical equipment is to be used, it is essential that it be tested periodically by an approved registered electrical contractor. Only equipment so tested may be used on Church premises.
  • A 25% charge will be made for cancellation made within less than seven days of the hire date.
  • In kitchen areas, a responsible adult must supervise the use of kitchen equipment.
  • A charge of £5.00 will be made for lost keys.

To fulfill our commitment to YOUNG PEOPLE, and VULNERABLE ADULTS,

TRINITY UNITED REFORMED CHURCH:-

  • Takes seriously the welfare of all young people and vulnerable adults who come into its premises or who are involved in its activities.
  • Aims to ensure that they are welcomed into a safe, caring Christian environment with a happy friendly atmosphere.
  • Recognises that it is the responsibility of each one of its children’s work leaders to help prevent the neglect, physical, sexual or emotional abuse of young people and children and to report any abuse that is discovered or suspected.
  • Recognises that it is the responsibility of each group leader to help prevent the neglect, physical, sexual or emotional abuse of vunerable adults and to report any abuse that is discovered or suspected.
  • Recognises its responsibility to implement, maintain and regularly review procedures, which are designed to prevent and to be alert to any such abuse.
  • Is committed to supporting, resourcing and training those who work with children, young people and vulnerable adults.
  • Is committed to maintaining good links with the Statutory Authorities and to have all its Children and Youth Workers and those connected with the care of vulnerable adults vetted by the Disclosure and Barring Service.

For your information there are recommended ratios for adults to children. First there should be at least two adults present, one of each gender. No single adult should be alone with a group of children and/or young people. The official figures from The Children Act are:

  • Ages  0-2 years  one adult for every three children
  • 2-3 years one adult for every four children.
  • 3-7 years one adult to every eight children.
  • Over 8 years two adults (one of each gender) for the initial twenty children.                     
  • An extra adult for every ten extra children.
  • Please note that this is an abbreviation of the full rules which can be produced should you wish to see them.
  • It is important to remember that others can misunderstand actions or behavior. So sensible precautions need to be taken when with children, young people and vulnerable adults.  You are vulnerable and should be careful not to put yourself into a position that can be misinterpreted. Dependence on one’s reputation can be misplaced.
  • Early adolescents and vulnerable adults particularly are going through a changeable and bewildering time with mixed feelings and emotions. It is possible an action, innocent to another person, can be misinterpreted.
  • There are, of course, occasions when it is necessary to talk to a person on his or her own in private, and this is an important part of building up relationships. You should not feel anxious about such situations but should take the simple precaution of telling another person where you are, who you are with and, perhaps, leaving the door open.
  • Simple common sense and an awareness of your own vulnerability should ensure that you take reasonable but not excessive precautions.

YOU SHOULD NOT

  • Permit abusive peer activities (e.g. Ridiculing or bullying)
  • Join in with physical contact games.
  • Have any inappropriate physical or verbal contact with others.
  • Make suggestive remarks or gestures.
  • Allow yourself to be drawn into inappropriate attention seeking behavior, such as tantrums or crushes.
  • Show favoritism to any individual.
  • Trivialize or exaggerate abuse issues.  Jump to any conclusions about others without checking facts.
  • Rely on just your ‘good name’ to protect you.
  • Believe it could never happen to me.

Home page                             Return to top                               Hall Bookings